Website Privacy Statement

Lester Rouge Productions

Website Privacy Statement

The Purpose of this privacy statement is to explain how Lester Rouge Productions (referred to hereafter as LRP) processes personal data to fulfil its data protection responsibilities in general terms. The scope of this statement covers all related activities by the staff of LRP.

The Role of LRP in data protection terms is that of a data controller where it determines the purpose and use of the personal data being processed. Once received it becomes the responsibility of the privacy manager (PM), contactable using info@lesterrouge.co.uk, to ensure that it is processed in accordance with the latest UK data protection legislation.

The sort of personal data processed by LRP will be your basic contact and any financial information needed to follow up general enquiries and provide our services to you. The information being requested will be kept to a minimum and will only be used in relation to the purposes for which it is needed.

LRP’s duty of confidentiality means that LRP staff will treat your personal data with respect and in confidence. It is only disclosed to staff that need to know it. We also expect the same duty of confidentiality of all third parties with whom we share personal data. LRP uses reasonable organisational and technical measures to safeguard all personal data.

LRP processes personal data against a lawful basis in instances described below:

  • To respond to your general enquiries, we will use our legitimate interests
  • To comply with our legal obligations
  • When necessary for the performance of a contract with you and its prior preparation
  • When processing for a pre-defined purpose, for which your consent will be sought prior to that processing commencing

In all cases the processing of personal data by LRP shall be done in accordance with the principles of data protection as set out in the UK data protection legislation.

LRP will share personal data, but only when absolutely necessary, with some or all of the following third parties:

  • The Inland Revenue (HMRC) for invoice purposes
  • Service professionals/ Associates but only with your permission

LRP will process your data in the UK and it will be backed up by a trusted third party whose servers are based in the UK & the EU. No personal data is stored on the LRP website server.

LRP follows a retention schedule to determine the length of time it holds different types of personal data. The retention schedule is shown below:

  • General correspondence that does not lead to engagement will be retained for 1 year after our last contact
  • Contract related personal data, i.e., the product, will be retained up to 10 years after the delivery of our services or contract completion, as applicable
  • Contact data is stored indefinitely unless a valid request to erasure is received from the interested data subject
  • Financial records and invoices, which may include personal data, will be retained for 6 years after the end of the current tax year of processing
  • By exception, documentation that includes personal data may be retained by LRP beyond the schedule, but only for a specific purpose and only when LRP believes there is a legitimate interest or a legal obligation to do so 

At the end of the retention schedule LRP will either return, destroy or delete your personal data and any associated emails or relevant documentation. If it is technically impractical to delete electronic copies of personal data, it will put it beyond operational use. LRP allows up to 3 months after the retention schedule to complete this action.

The LRP website uses cookies (and similar technologies) and all but strictly necessary ones, require your permission before they are dropped. The website may link to appropriate websites of potential interest. If used, you should be aware that the LRP has no responsibility for the control, content or handling of personal data by these other websites.

The General Data Protection Regulation defines the rights that you have (although these do not apply in all situations), For convenience, these rights are shown below:

  • Right to be informed as to how your personal data is being processed by us – this is done through this statement or specific privacy notices that may be issued separately
  • Right to access your personal data held by us which is done by making a ‘Data Subject Access Request’ (DSAR) to the LRP privacy manager
  • Right to rectification of your personal data if you believe LRP has collected it incorrectly or it needs to be updated
  • Right to erasure of your personal data for which we no longer have a legitimate purpose to process or where your interests outweigh our own
  • Right to restrict processing under certain circumstances, during which time your personal data but will not be in operational use until the related matter is resolved
  • Right to data portability of your personal data in a machine-readable version, as you have provided but only applicable to data provided with your consent or under contract
  • Right to object to LRP processing your personal data for which there is no associated legal or contractual obligation
  • Rights related to automated decision making and profiling (however LRP does not use these techniques in its decision making)

Further details on data subjects’ rights can be found on the Information Commissioner’s Office (ICO) website: https://ico.org.uk.

Raising concerns, exercising rights or making queries about our processing of personal data can be done by contacting the privacy manager. Please be aware that we will need to verify your identity before responding fully, therefore, you may be asked for proof of your ID. Alternatively, you may wish to contact the ICO directly, using the details provided above, but naturally we would welcome the opportunity to handle any concerns you have first.

v1.0

July 2021

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